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Importing files

To upload a list of files that you would like to monitor, use the Import feature.

Register Alert will ask you to identify the file to be imported.


  • Browse to the required file, or type in the full path direct, then click the Import button.

  • A summary panel will indicate the number of files that were successfully added.


The maximum file size allowed is 100 KB.


Format for importing files

The format for importing files is CSV.

CSV data is supported by many applications, including spreadsheets such as Microsoft Excel and OpenOffice.org Calc. These programs can be used to conveniently create new lists of files to be monitored, and the data then exported in CSV format.

The following fields can be supplied:


  • appnumber - the application number. Use the same formats that are accepted when using the Add button to add individual files (e.g. 99100026 - 8 digits).

  • pubnumber - the publication number. Use the same formats that are accepted when using the Add button to add individual files (e.g. EP811545, EP1023455, WO9912805, WO02051231).

  • reference - a user-provided reference, up to 15 characters

  • description - a user-provided description, up to 50 characters

  • seen - if you want the file to appear immediately in your Changed files list, specify false (the default value is true and the item does not appear in the Changed files list).


As a minimum, you must provide either the appnumber or the pubnumber. All other fields are optional.

Users typically supply either the appnumber or the pubnumber, plus a reference and a description. If possible, always use the appnumber in preference to the pubnumber as this will make the import much faster (resolving the pubnumber is relatively time-consuming).

You must provide a CSV header record to identify the fields you supply. This is a special CSV record which appears as the first record, in which the values are field names. It identifies the fields and the order in which they are provided.

To be valid CSV data, all records - including the header record - must have the same number of fields. If you do not want to supply an optional value for some records, you should code consecutive delimiters. The CSV delimiter can be a comma or a semicolon.

Sample CSV import data:

appnumber,description,reference

EP1234567,This is a sample description,ref1

EP2345678,This is another sample,ref2

EP3456789,,ref3